The Ultimate Guide to Inventory Management ERP Software
The Ultimate Guide to Inventory Management ERP Software
In this article, we will discuss about inventory management ERP software, its type, importance and the challenges of IMS

The Ultimate Guide to Inventory Management ERP Software

Inventory management systems are becoming necessary due to the rise of internet shopping and retail marketing. The entrance and outflow of our products inside the organization can be managed in an organized and methodical manner using an online inventory management ERP system.


Making sure that the appropriate amount of inventory is available at the proper time and in the appropriate quantity depends on the maintenance and upkeep of our inventory.


Inventory management software is now increasingly frequently utilized in a wide range of industries, including industry, utilities, healthcare, education, and government.


What is an online inventory management ERP software?

An inventory management system (IMS) is a comprehensive piece of software created to keep track of items, inventories, orders, and fulfillment for consumers and suppliers alike. It aids in the supply chain product tracking for retailers.


High-volume e-commerce businesses utilize IMSs to expedite and optimize every step of the order fulfillment process in addition to preventing inventory shortages.


Companies that sell through several online and offline channels, employ different warehouses, or depend on kitting—bundling multiple things, frequently from multiple locations, which are sold and distributed as a single product—need to centralize their inventory and order data in particular.


Types of inventory management systems

Spreadsheets were the first inventory management software, which stock managers had to manually update. Thankfully, inventory management techniques have advanced since then. Retailers may now automate the majority of their inventory management.


There are three categories of inventory management systems:


  • Continuous inventory management systems

  • Periodic inventory management systems

  • Manual inventory management techniques


Why is it vital to manage inventories online?

Every aspect of your organization, including warehousing expenses and the fast and effective fulfillment of orders, is impacted by effective inventory control. Online inventory management ERP is an important business tool since it streamlines operations, automates inventory tracking, boosts revenue, enhances customer happiness, and generally makes life simpler for business owners.


Additionally adaptable to expand with your company, cloud-based inventory management. Keeping an eye on stock levels in real-time eliminates guesswork from inventory control. Furthermore, it gives you the ability to produce precise reports as needed. assisting in identifying chances for corporate growth, helping to satisfy everyday demands, and improving forecasting.


Characteristics of online inventory management


  • Service Management - Organizations that focus on providing services as opposed to producing goods might utilize inventory management software to keep tabs on material costs. They offer services such as cleaning materials, etc. They tack on pricing for the services that will account for all labor costs.


  • Reorder Point- It is possible to program an organization's inventory management system to alert managers to place new orders for certain goods. Additionally, it helps the business avoid the issue of running out of goods or tying up too much capital.


  • Product identification - Barcodes are frequently used to input information about orders and products into inventory management ERP software. The information on the products that the barcodes indicate is read by barcoders, who also assist in this process. The objects are identified by QR codes or NFC tags, and cellphones are used as scanners in today's inventory management software. Businesses now have a choice over how to track inventories using barcode scanning without spending a lot of money on scanners.


  • Asset tracking- When a product is in a store, it is frequently tracked using barcodes or other tracking criteria. Inventory management software now tracks the products utilizing barcodes, radio-frequency identification, or wireless technology.

Challenges of Inventory Management Systems


When implemented correctly, inventory management systems are a terrific tool for increasing your company's productivity and optimizing performance. When best practices are not followed and an organization continues to rely on manual paperwork and uneven storage layouts to maintain its stock entries, the majority of issues associated with inventory management ERP systems become apparent.


To limit human mistakes and eliminate manual labor, which can result in some of the following problems, a smart inventory management system incorporates automated software techniques.


  • Having an improperly managed stock count and a disorganized method for stock maintenance.

  • Out-of-stock situations where demand, supply, and customer relations are affected.

  • Manual documentation mistakes that result in inaccurate product and vendor labeling, an improper number of spare parts, and other problems.

  • The repetitious manual methods of inventory management and warehouse care for product labeling and rotation result in human resource waste.

  • Unreliable data: You should always be aware of the actual amount of goods you have. The days of conducting an all-hands-on-deck inventory count once a year are long gone.

  • Changing demand: Customers' needs are continuously changing. Maintaining low demand will allow you to meet client demands because maintaining high demand could lead to outmoded inventory that you cannot sell.

  • Taking care of the warehouse: Managing the space in the warehouse is an intermediate task. The timing of supply deliveries can be better controlled with proper design and planning using inventory management software.


If we adhere to the correct inventory management system procedures, we can prevent these difficulties as well as many others.


Benefits of an Inventory management system


  • Higher sales

Products, suppliers, spare parts, stock availability, and many other facts will be tracked by a good inventory management system in a centralized cloud-based database. Every stakeholder can view this database in real-time. The sales and marketing staff will be in a much stronger position to close more sales and provide better customer service if they have a precise understanding of how much of an item is in stock, where it is, and subsequently how quickly it can be delivered to the client.


  • Cost reduction

Saving money on inventory expenditures is another advantage of using an online inventory management ERP software. The upkeep and management of inventories are very expensive for businesses. Many traditional businesses suffer significant losses as a result of product damage, climatic wear and tear, expiration, and other manual handling errors. Costs related to warehouse rent, employee maintenance, security, transportation, and other product handling-related expenses are other significant outlays.


A sufficient stock level in our warehouse that achieves a balance between overstocking and understocking situations is essential to minimize these expenditures. The cost of stock holding can be decreased by keeping a suitable amount of inventory, which can significantly lower our transportation costs by preventing repeated orders for the same items. To provide superior forecasting information for wise product procurement, a robust inventory management ERP software aids in understanding your sales market trends and keeps track of product wear and tear history.


  • Flexibility

The capacity to be adaptable and flexible in the face of changing circumstances is the main benefit of a strong inventory management system. Every industry in the economy, including those in medicine, transportation, education, and others, will include some level of risk and unpredictability. Similar to manufacturing problems, warehousing mishaps, manufacturing problems, and theft, inventory management organizations are subject to unforeseen events that have a significant negative impact on costs.


By assessing and resolving issues as they arise, we can generate a variety of metrics with an inventory control system that will help us be better prepared for these circumstances.


  • Forecasting demand

Demand forecasting is a critical step in making informed ordering decisions that will maximize the use of your resources and your purchases. According to customer preferences, product demand, and other factors, we may organize our supply chain for demand and sales using the analysis and metrics report in the inventory management system.


  • Retaining clients

Customer retention is crucial in today's industry because consumers have more and more options for switching to quick inventory solutions.


We can have precise estimates for future stock levels and avoid product stock-outs that can drive customers away with adequate analysis of the customer details, required products, vendor supply commitments, and other information.


By examining client purchasing patterns and other sales information, we may determine what our customers want and will want shortly. By buying an appropriate number of stocks to balance our sales, we can develop effective sales and marketing plans to meet their needs.


  • Warehouse Management System

Online inventory warehouse management software makes it easy to maintain cross exchanges, process the data for products and raw materials for each warehouse, analyze the stock level of products, and access other product information at any time, all of which are very helpful for managing our daily warehouse tasks.


  • Fast Delivery

The key component of inventory management software is on-time delivery. Clients need inventory management solutions that not only organize their daily inventory tasks but also aid in timely delivery to customers as online and retail marketing grow in popularity.


Every stakeholder has access to these cloud inventory systems and is constantly informed of the state of the product in our inventory as well as the schedule for each delivery. With the aid of these facts, the sales team is better able to give consumers a realistic assessment of the delivery situation and plan for timely delivery.


To foster a culture of trust and forge lasting connections with our clients, on-time delivery is also crucial for boosting corporate revenue.



The most important component of creating a somewhat effective inventory management ERP in India is the team of individuals that regularly work with your merchandise and use your inventory system. A skilled group of resources is usually beneficial to the company. We should be aware that no matter what software you choose, your firm will only face dissatisfaction and failure if you or the people you work with are inconsistent about how inventory is handled and how the inventory management system functions.