4 ways to manage your documents with DIMS
4 ways to manage your documents with DIMS
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At DIMS, welove helping you get organized. We’re all about implementing new features thatsave you time and work more efficiently. Today, we’re sharing four differentways to manage your documents with DIMS. Each one will help you cut through thenoise and focus on what you want to achieve.
A quick recapon document management with DIMS
Various toolsallow you to access and store all of your documents seamlessly. The DIMSplatform aims to create a paperless environment for the court when possible,and there’s unlimited, permanent storage on the cloud for all participant andcourt-related documents.
1. Createdigital files
Say goodbye tosifting through stacks of paper documents. One of our most sought-afterfeatures—you can upload paper documents to create digital files (a huge timesaver). Simply upload or scan documents to the platform and associate externaldocuments to a program participant.
2. Categorizeand assign
Every documentuploaded on the platform is categorized by the document type, timestamp, andname of the document, allowing you to easily find what you’re looking for. Oncedocuments are digitized, you can assign viewing and editing access team-wide orto specific individuals.
Pro tip:Creating a naming convention for digital files to quickly and easily finddocuments by name.
3. Trackparticipant assessments
The DIMSplatform tracks participant assessments via various assessment tools. Theentire assessment document can be uploaded into the HIPAA compliant, Role-BasedSecurity monitored document management system. Additionally, you can recordassessment outcomes by noting risk and needs status.
4. Utilize theDIMS app
If your courtand participants are utilizing the DIMS app, we’ve built a feature that allowsparticipants to upload the documents you need directly to your platform. Forexample, participants are required to get verification slips signed as proof ofattendance. With the app, participants can take a photo of the slip via the appand upload it into the court’s documentation repository tagged with variousdocument categories. Easy!
There you haveit: four ways to save what matters to you in DIMS. Four fewer reasons to bedisorganized. And four first steps toward accomplishing your tasks.
Have youthought of a feature or customization that would be useful for you and yourcourt? Send us a note. We’ll work with you to make sure you’re getting thefunctionality and outcomes you need from our platform every day.
An innovative approach to participant management
Meet LaylaEichler, a Treatment Coordinator for The First Judicial District TreatmentCourt. Since 2015, Layla has been passionately leading her team. Her hands-onapproach is unique, and we’re excited for her to share how she’s built communitywithin her court.
How did you getstarted in the industry?
I feel likethis field has chosen me. I came from a broken drug family. I dropped out ofschool in the 9th grade and woke up one day and panicked thinking I would bejust like my mother if I didn’t make a change. Since that day, I have workedvery hard to be where I am. I feel as if I am no better than my participants; Iwas lucky enough to have the support that I took advantage of to better my lifeand give me the self-confidence I lacked.
Tell us aboutyour role.
I work with afantastic team of six, once a month we have all three phases, and I cook lunchfor everyone. We also meet after work for dinner every other Wednesday withother members of the community—all of this has brought us very close. We candisagree with staffing and walk out and still meet for dinner. Being close as ateam is important to us—especially as we strive to bring the same communityfeel to our participants and court as a whole.
We’ve been toldthat you do some incredible things with your participants.
First, I canpick ten great qualities from every one of my participants, even when they arenot doing so great. I feel they know and can feel my passion for helping thembuild a better life. It’s easy for me to talk about my job and what we do forthe community. Having an open dialogue about my role has brought a lot ofattention to our court in the best way. Often, we don’t have the funds to payfor outings, and the judge will contribute—we do whatever it takes with ourresources to ensure the participants have a positive experience—especially withnew, sober-oriented events.
Let’s talkabout those events.
Every week Ihike with the participants. I organize fitness challenges for our team. Werecently finished a challenge where we worked with a personal trainer every dayfor a month—our team won! I try to keep my participants active, enjoying theoutside, and involved in the community. I also try to include my graduates ineverything I do. I’ll host BBQs at the lake. We’ve gone skiing, ice skating,indoor rock climbing, and bowling—we even play in a kickball league. Our judgeis also very supportive of our community-oriented approach. It can be tough toorganize everyone’s schedule, but he makes sure we can block off time for theseactivities. One of my favorite things is playing baseball with our team. Thelocal baseball field opens their space for us, and I’ll make food for apicnic—we all have a great time. I genuinely believe that this involvementhelps our participants and graduates tremendously.
What advicewould you give to other coordinators?
Theparticipants know I’m there for them and they value the honest, direct dialoguewe have. I think that’s the most important part—showing participants that you valuethem and truly care. Don’t be afraid to get involved and take the extra stepsto meet them where they are.
I have hadconversations about boundaries, we live in a rural area, and I can tell you thejoy the participants get from seeing team members eat at a place they work.They love that support. I also throw graduation parties for them. Most of myparticipants have never had a graduation party, so I enjoy having a celebrationfor them. I personally plan and cook everything. It means so much to them. It’svery involved, but leading my team in this way feels right. I’ll always be thisway—a passionate, persistent coordinator. I’m proud of it.
Do you have aunique approach to managing your court or know someone doing incredible work?Send us a note. We want to highlight the untold stories of people like Layladoing impassioned work for their communities. Share!
