Here are five tasks that organizations should utilize HR software to automate, ranging from recruiting to salary, benefits, and awards.
In recent years, the advent of technology and automation has had a wide-ranging influence on organizations and individuals. While technology has resulted in increased creativity and efficiency for businesses, it has also resulted in job losses for employees—over 1.5 million people in the United Kingdom are in danger of losing their employment due to automation. However, the effect of automation on HR professionals seems to be far more beneficial.
Automation of HR processes may help HR save time and money by streamlining workflows, ensuring process consistency, and reducing the chance of mistakes. This time and money can be spent on strategic HR initiatives. According to Hays data from 2019, increased automation has reduced administrative chores for over half (49%) of HR employers and 30% of HR practitioners.
With so many HR software options available, it may be tough to distinguish between necessary and nice-to-have features. Here are our top five HR software procedures and activities to automate.
1. Reminders and notifications
HR people are continuously juggling several duties and responsibilities simultaneously, but automated alerts and reminders may help them ensure that no task is neglected.
Suppose there are any performance evaluations forthcoming, new hires, leavers, or critical dates. In that case, HR software may send automated email notifications to HR teams and suitable workers (such as line managers) to remind them of these events.
This reduces the likelihood of HR teams and workers forgetting about projects or deadlines, and you'll spend less time chasing individuals to accomplish activities. In this scenario, automation may enhance communication and promote compliance by ensuring that critical actions are completed at the proper time.
HR software may assist HR professionals in automating their notification process. You may, for example, use ProcessRobo's alert capability to send automated emails to workers and managers when appraisals are due, when employees start or leave, or if they exceed pre-determined absence thresholds. Any date-related occurrence may also generate notifications.
2. Recruiting
Automation of the various recruiting process steps may help you save time and money, locate the best applicant for the position more effectively, and create a positive candidate experience.
Some businesses utilize machine learning models to optimize every word of a job ad, while others use an applicant tracking system (ATS) to automate elements of the recruiting process. Through automated emails, auto-reject questions, and self-service interview scheduling, ATS such as ProcessRobo iRecruit and Hireful (which also interface with ProcessRobo's people management system) can expedite and automate the recruiting process.
ProcessRobo's HR system also integrates with Zoek. This job advertising platform uses artificial intelligence (AI) technology to maximize relevant matches of job advertisements to prospective candidates with the appropriate skills, work experience, and qualifications, ensuring you receive more qualified applications.
You may also utilize video screening software to automate certain aspects of the interviewing process, such as inviting chosen applicants to record brief responses to topics you've set.
3. Maintaining time and attendance records
Managing time and attendance may be time-consuming for businesses in the retail or hospitality sectors, so investing in the correct software to automate this chore can have a significant impact.
ProcessRobo's central people management solutions interface with time and attendance software such as HFX, Shop works, FTS, and Deputy to assist HR departments in managing complicated work patterns, creating staff schedules, and handling vacation, shift, and time-off requests.
4. Compensation, perks, and incentives
HR and payroll professionals must automate the pay, benefit, and reward processes if they want to save time and effort.
An automated procedure may help HR efficiently onboard them into the payroll system when new employees are hired. Completing this critical duty swiftly makes workers more likely to feel fulfilled in their new position due to a higher feeling of belonging and recognition.
Similarly, connecting your central HR software to your selected benefits system ensures that when workers are eligible to use corporate benefits, they may do so immediately, without HR having to do any extra work.
Collaboration with payroll providers may also aid in automating the payroll process. You can reduce the duplication of effort and manual data input with ProcessRobo Payroll while simultaneously boosting the accuracy and security of your data. Employees may be automatically registered for pensions, minimizing the time you need to spend on pension administration.
5. Background investigation and screening
The background checking procedure is usually a labor-intensive and time-consuming operation; automating this process decreases the chance of mistakes and guarantees that the appropriate checks are performed in the proper stage for the proper position. By automating admin-intensive, time-consuming background checks, including reference checks and criminal record checks, linking your HR and recruiting software with solutions from background checking providers such as Experian helps reduce your time-to-hire. It may also assist your organization in providing a better applicant and employee experience, which is critical for recruiting success and long-term staff retention.
According to Hays' 2019 report, the greatest obstacle to increasing workplace automation is a lack of staff skills. Therefore, contact your HR systems supplier if you and your HR team need guidance and help on which HR tasks you can automate and make more effective. Alternatively, contact and hire automation experts to discuss how you can be assisted with automating your administrative tasks.
